craigslist Jobs : HIGH ENERGY Administrative Assistant (Encino)

HIGH ENERGY Administrative Assistant (Encino)

We are hiring a new Administrative Assistant due to an internal promotion for our Corporate Office in Encino.

We are a fast-paced and growing AV-Rated criminal defense law firm; our focus has been DUI defense, where we've been very successful, but we are also expanding more heavily into other aspects of criminal law, including DV, drug cases, and post-conviction relief. Our firm is monumentally busy, never a dull moment, and staffed by the best people in the business. It's a true family environment. We are a professional, but fun organization and certainly not one of those uptight firms with oil paintings on of the dead partners on the walls!!!!

In this role you will... support clients, potential clients and internal customers including the firm's Founding Attorney, the legal support team and the accounting department.

Essential Duties and Responsibilities:

Reception:
Help manage front desk phone reception including, inbound calls from clients, potential clients, and attorneys.
Conduct brief phone screen with potential new clients, update system and transfer calls to the appropriate intake attorney.
Greet guests and ensure common areas are neat, clean and orderly.
Execute office opening and closing procedures and checklists.
Document messages for key staff.

General Clerical:
Process outgoing mail.
Photocopying, faxing, scanning and redacting.
Filing, archiving and retrieval of client files.
Ensure inventory of office and common area supplies is at required levels and order when needed.

Accounting Clerical:
Create and update client financial files.
Send payment reminder emails/letters to clients.
Process credit card payments.
Send payment confirmation letters to clients.

Special Projects:
Support Founding Attorney and Legal Support/Paralegal team with ad-hoc projects.
Document and maintain desk level procedures for each area of responsibility.

This is a great position for someone that is....
Punctual and reliable
Professionally presentable at all times.
Demonstrates urgency and high level of engagement
Friendly, team oriented and client centered
High energy that comes across on the phone
Organized and able to work with minimal supervision
Can prioritize and execute multiple priorities simultaneously
Has a "Can Do" attitude and does whatever it takes. . .

Computer Equipment and Software Requirements:
Excel and Word, internet and e-mail skills, ability to use various company software packages, including CRM software and Quickbooks.

Education and Experience Required:
1 + years of experience in a professional environment.
Solid verbal and written communication skills and can produce polished written work.
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Must be able to interact and communicate with individuals at all levels of the organization.

• Location: Encino
• Compensation: Competitive Pay + Co. Pays 100% for Medical
• Principals only. Recruiters, please don't contact this job poster.
• Please, no phone calls about this job!
• Please do not contact job poster about other services, products or commercial interests.