We have an immediate opening for an experienced, high-level Executive Assistant to join our Pasadena office. This is a long term temporary position that provides direct support to the firm's Chairman. Candidate must be a reliable, articulate, professional who exercises excellent judgment and can proactively anticipate this executive's needs. We are looking for an extremely skilled professional who has experience supporting C-Level executives and can commit indefinitely to this position. This is an excellent opportunity for an accomplished Executive Assistant to take on a rewarding role with a Prominent International Firm.
Responsibilities include:
Managing busy calendars and coordinating schedules for meetings, conference calls, and business appointments
Answering and screening calls with discretion and impeccable professionalism, relaying and recording each message with precise detail
Coordinating international and domestic travel; point-to-point travel needs by securing hotel reservations, booking flights, arranging for ground transportation, and providing itineraries
Processing invoices and expense reports.
Composing various pieces of correspondence, including memos, reports, letters, and emails
Requirements:
Bachelor's Degree
5+ years of experience supporting a C-level executive
Professional demeanor, poise under pressure, and the ability to maintain the highest level of confidentiality
Well-developed time management skills; the ability to juggle competing deadlines and complete all tasks as assigned
Demonstrates a high level of initiative, strong follow through, and the ability to adapt to changes in schedule and procedures
Positive team player who communicates effectively with all personality types
Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint, etc.)
- Location: Pasadena
- Compensation: $25-$30/hr.
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.
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