We are looking for an Executive Assistant who will work from the Santa Monica office. Most work will require attending to the President's immediate needs from 8am to 5pm. Day-to-day office operations include answering phones, attending to high-volume email, and correspondence. You must be able to work independently but with communication to other team members on the east -west coasts and overseas.
Functions will include but are not limited to:
Provide communication and support to the head of the company in all areas with focused detail on email, transcription, and dictation.
Book all travel arrangements: air, car, and hotel with adherence to President's specific needs and goals in mind. This requires flexibility and constant change.
Schedule appointments; manage the daily calendar and reminders.
Transcribe notes to create emails and correspondence.
Answer requests and disseminate to correct personnel.
Generate a monthly expense report for President's end-of-year tax purposes.
Filing, updating records and catalog files. Maintenance of office cleanliness and organization is a must.
Prepare materials for appointments.
Run errands as requested on occasion. These errands include, but are not limited to airport pick-ups and drop-offs, post office, bank, other account needs as directed.
Provide support and/or direction to staff in other offices as needed.
Data entry, including ten-key and repetition entry, on an as-needed, per-project basis.
Job Requirements: The ideal candidate for the Executive Assistant position should possess the following:
Command of Outlook: Must communicate professionally via e-mail.
Working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
Ability to create and manipulate a Power Point Presentations.
Ability to make simple spreadsheets in Excel.
Must be accurate and detailed with strong organizational, computer and communication skills (verbal and written).
Good judgment skills with minimum assistance from management.
Must be able to work with deadlines.
Flexibility to constant change is necessary.
Ability to adhere to last minute requests based on ever-changing needs in the business environment.
Previous itinerary management as well as travel booking experiences a plus.
Pervious bookkeeping experience a plus.
Additional Requirements:
Assistant experience in a professional office environment that is manufacturing/sales/service oriented.
Experience in the furniture industry is helpful
Must have your own transportation. Will use own car for errands.
This will be a 40 hour work week, Schedule 8am -- 5pm with one hour for lunch each day
Dress code: casual
Compensation: starting $10-$12/hour for first three months or until demonstration of proficiency. Rapid advancement and bonus are available to the right team member.
To Apply: Must include the following in .pdf
A professional cover letter spotlighting what drew you to this position and what you can bring to the job.
Resume
- Location: Santa Monica
- Compensation: Starting $10-$12/hour for first three months or until demonstration of proficien
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.
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