Small yet established construction consulting firm is seeking an Operations Manager with industry experience to operate as a leader and work with all levels of our Company. Will establish, implement, develop, and employ best practices throughout the organization, in order for the company to become more competitive, more valuable, and increase profitability in the marketplace/industry.
DUTIES AND RESPONSIBILITIES
Business Development and Marketing System
Assist and work with Business Development/Marketing Team to achieve weekly, monthly and/or yearly goals. Help facilitate marketing activities including market research, RFPs and RFQs, attend meetings with prospective clients, and provide overall assistance in finding business opportunities for Marketing Team.
Assist in consistently finding ways to expand on existing services. Be resourceful with ways to expand on ongoing projects and services, and in finding new niches, services, opportunities and projects for Company.
Financial and Accounting System
Utilize financial reports generated monthly and quarterly to assist Company in maximizing value and minimizing risks. Develop both short-term and long-range forecasts and maintain both short-term and long-range financial plans. Provide leadership in negotiations of fees, services and vendors. Also monitor cost saving goals and manage budget.
Risk Management
Identify highest risks to Company operations, and implement measures to pro-actively avoid potential risks, and mitigate existing ones.
Operation system
Research, recommend, and implement solutions to streamline routine processes. Create effective and efficient forms and manuals to standardize Company processes. Provide decision making on matters related to tax and insurance questions, contract questions, business functions, risks and potential growth.
Organization
Create organized filing systems (both electronic and hard copies) for business documents, contract documents, assigned personnel and project contact information. Follow up with clients, vendors, and government agencies and authorities on business requirements, annual and quarterly submittals, client document requirements, etc. Create department flow charts to simplify and visualize processes.
Project Management System
Assist in streamlining Project Management systems, processes and resources.
HR System
Streamline HR process and documentation for in-house staff and project-assigned personnel and contract labor. Hire employees and administer the proper hiring materials. Process new-hire paperwork and related duties, conduct orientations, and follow through with annual reviews, performance reviews, and update of job descriptions. Identify strengths of each employee in order to maximize and motivate to full potential, and in line with Company objectives and goals. Responsible for HR documentation and mitigation of potential issues.
SKILLS AND EDUCATIONAL REQUIREMENTS
Excellent communication and writing skills are essential.
Experience in the Architectural, Engineering and Construction Management (AEC) industry required.
College Graduate preferred.
Strong proficiency in Word, Excel, PowerPoint, Outlook.
Excellent project coordination, supervisory, administration and organizational skills.
APTITUDES
Detail-oriented, highly organized, hardworking, ability to follow-through and meet deadlines.
Must show leadership and ability to make mature and balanced decisions, but shall have the ability to take directions and execute Executive Management decisions and directives
INTERPERSONAL SKILLS
Successful candidate must be an excellent team player with effective interpersonal skills with all levels of personnel within company and with clients, contractual staff and vendors.
- Compensation: Negotiable
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.
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