Executive Assistant
GameDesk seeks a bright, organized, energetic and dependable person to help our CEO accomplish great things! The executive assistant must be adept at driving and managing a variety of simultaneous tasks and keeping the CEO's action items and activities organized and moving forward. The ideal candidate will be a self-starter who can recognize where processes can be improved and who will take the initiative to improve them. The position demands the ability to professionally perform under pressure in a fast-paced environment along with the ability to adapt to dynamic situations.
Organizational Overview
GameDesk is a 501(c)3 nonprofit research and outreach organization that seeks to reshape models for learning through video game play and development, and digital media literacy. With funding from the Gates Foundation, we are creating a new charter school set to launch in LA in 2012. We believe that through these practices, students can succeed with a STEM focused, rigorous, and standards-based curriculum. Our students will graduate as authors, innovators, and lifelong learners.
Roles and responsibilities:
GameDesk seeks an Executive Assistant to perform administrative duties for and provide support to the Executive Team (President/CEO and COO). The job serves as a point of contact within the organization, and works closely with internal employees(managers and employees) and external customers (clients, vendors). Applicants will have the following responsibilities:
Interpret and digest information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone and Skype calls.
Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries.
Prepare reports by collecting and analyzing information.
Provides historical reference by developing and utilizing filing and retrieval systems as well as recording and archiving meeting discussions and other digital media.
Manages office supplies; Evaluates supply needs and expedites orders.
Skills and Specifications:
Excellent telephone, verbal and communication skills; ability to exercise judgment and maintain confidentiality.
Experienced with Microsoft Word, Excel, PowerPoint, and Outlook. Strong familiarity with iOS and Google Apps suite (Calendar, GMail, Google Docs etc.)
Sound judgment and ability to think, act and make decisions independently.
Ability to manage multiple projects at once
Strong public relations, operational, and organizational skills necessary.
Application Requirements:
Please submit a cover letter and resume to Jessica Berlinski at contactus@gamedesk.org with "Executive Assistant" in the subject heading:
-Cover letter
-Resume
- This is at a non-profit organization.
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.
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