The Beverly Hills Chamber of Commerce is looking for a Membership Coordinator/Executive Assistant. The organization serves the luxury capital of the world through marketing, advocacy and education for Beverly Hills business community. The Chamber - with its committees, councils, staff and valuable members - works with city officials, local businesses and the community at large to promote the local economy.
Membership Coordinator/Executive Assistant will be the primary office contact for the organization, managing day to day operations of the office including maintaining administrative systems handling general inquiries, including general information requests, telephone and basic administrative duties, serves as primary liaison to the Board of Directors and the Executive Committee, scheduling meetings; preparing Board of Director's meeting minutes and assisting with the preparation of Board of Directors meeting agendas; assisting the Executive Director with administrative tasks. Acts as a liaison between office staff and IT support, organizes and maintains membership records and processes membership billing on monthly basis. Performs other duties as assigned.
Acts in accordance with the policies, procedures and bylaws of the Chamber of Commerce, the Program of Work and the Annual budget
JOB RESPONSIBILITIES:
1) Reports directly to Executive Director and Controller. Interacts regularly with the Controller and the Membership Executive.
2) Assist in following up on basic membership inquiries as it relates to services and benefits of the Chamber.
3) Maintains accurate membership records to include mailing of annual verification forms and updating of data base (adds/drops, etc.).
4) Produces annual membership billings on a monthly basis; post, prints, mails and records receipt of dues.
5) Respond to member inquiries, including but not limited to: billing, membership, events, and tourist information.
6) Responsible for sending out invoices for several departments, as needed.
7) Supplies all membership mailing lists and labels as requested.
8) Develops/maintains all membership files, including but not limited to: correspondence, promotional material, statistics, billing list. Custodian of all membership records.
9) Provides back up support, if needed, for BHCC events, included but not limited to Business Excellence, Health Fitness Beauty Expo, Networking Breakfast, EDC Luncheons.
10) Provides support for the front desk and manages front desk coverage schedule.
11) Provides administrative/backup support to the Controller.
12) Prepares daily, weekly and monthly reports, minutes, and status/informational reports for the Controller and Membership Executive.
13) Inputs non-members information into database as it relates to new businesses in the city and member prospects as assigned by the Vice President of Membership.
14) Develops and maintains a reporting system that allows analysis of the membership by category, classification, location, etc.
15) Prepares the boardroom for monthly Board of Director's meeting and bi-monthly Executive Committee meeting.
16) Prepares Board of Director's meeting minutes and meeting agendas.
17) Maintains stock and order office supplies.
18) Complete maintenance of office building and equipment.
19) Make deposits at local banks (Wells Fargo, Bank of America, etc.) and get checks signed by the CFO, as needed.
20) Provide monthly New Member Report for the New Member section of the Business Review.
21) Maintain accurate member information on the website by updating Weblink database. (Online Membership Directory)
22) Maintains accurate information of daily membership dues cash flow in the Daily Log Report.
23) Provide technical support to office staff. A liaison between office staff and IT support.
24) Makes sure new employees/terminated employees are properly set up within our network. Such as but not limited to establishing a user login/password, Microsoft Office setup, email etc.
25) Creates reports from Weblink database for the different departments as needed including, but not limited to: event, financial, and organization reports.
26) Serves as the assistant to the Executive Director (including scheduling and other administrative tasks)
27) Performs additional duties and prepares reports as may be required by the Executive Director and Controller.
Requirements: Highly organized and detailed; great multi-tasker. Computer savvy (including solid knowledge in Word, Excel and Powerpoint), proficiency in Weblink (data base management program) or ability to quickly become proficient, good writing and phone skills
- Location: Beverly Hills,CA
- Compensation: $40,000/year, plus benefits
- This is at a non-profit organization.
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.
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