Leading Global Beauty Company has an immediate opening for a Personal Assistant to provide support to CEO. Candidates must be flexible to respond to requests 24/7 as a first priority. You will partner with this industry leader and accompany him as he travels between photo-shoots and fashion shows and meetings with various clients and business contacts. This position involves running errands, contributing to special projects and overseeing travel itineraries. Flexibility, integrity and excellent judgment are vital to success in the role. The ideal candidate will have a positive attitude and outstanding interpersonal skills. Due to the nature of this position, candidates must have a valid driver's license (a car is not needed) and be able to pass a background check. This is a unique opportunity to work closely with one of the beauty industry's key players and interact with high profile contacts from around the world.
Responsibilities:
Act as the gatekeeper and first point of contact to various worldwide business associates.
Coordinate domestic and international travel arrangements, including booking accommodations and arranging point-to-point transportation.
Create a daily itinerary, manage calendar and take care of all personal requests regarding daily amenities such as pet-care, car and house maintenance.
Process expense reports and maintain receipt lists.
Ensure that matters of sensitivity are carried out with confidentiality and discretion.
Make wake-up calls as per request and schedule meeting reminders.
During photo-shoots and fashion shows, ensure catering area is clean, fridge is stocked with food, and dogs are attended to.
Take care of visitor requests and ensure visitor authorization.
Streamline mail and phone call correspondence.
Update and maintain phonebook, client and business associate details, and datebook.
Maintain cleanliness of CEO living space and interface with maid service and maintenance people frequently.
Requirements:
Approachable and personable demeanor.
Must possess strong listening skills, with an ability to be empathetic, understanding and diplomatic when situation calls for it.
Must be an excellent communicator with an ability to establish a rapport with diverse personalities.
Execute discretion and sensitivity in regards to confidential information.
Must be detail-oriented with excellent organization abilities.
Proficient with computers, cell phones and fax machines.
Please submit resumes to be considered.
- Compensation: $60K-$65K
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.
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